Create an Unencumbered Expense

Unencumbered expenses should be entered into ACC Cost as an "Expense".

1. From the Cost page, click on the Expense tab.
   
   
2. Click the arrow and select "Add".
   

   

   
   
3. Enter the name for the expense, and select the supplier. If the supplier is not listed, please follow these instructions to search for the supplier across the account. If the supplier is not found within the account, please submit a ticket to BATS.
   
   
4. Click on the name that you just input to open up the details window on the right side of the screen. Add any quotes, receipts, or any other backup documentation necessary about this expense item.
   
   
5. Click on the three dots and click Add subItem to add an expense line.
   
   
6. Enter a name for the expense line, and choose a budget code from the list and enter the quantity, unit and unit cost.
   

   
   
   

7. Click on the three dots again associated with the main expense line and click Submit.
   

   

   
   
8. You're finished! The Cost Manager will be notified of the expense request.