Creating Submittal Items

Using the Submittals Module in Autodesk Construction Cloud (ACC)

Roles: 

UF PD&C Project Manager: Submittal Managers- for control

Construction Manager: Submittal Manager

Architect/Engineer: Submittal Reviewer must be added to the review

Reminder: Submittal Managers have an Assign to responsible contractor field. The manager can initiate a submittal, but cannot initially attach documents. Since this is the University of Florida's (OWNER) project site, subcontractors are not added to the system, and the GC/CM must assign the submittal to themselves as the responsible contractor.

From the left-hand navigation panel, select Submittals.

Click Create item to open the submittal creation form.

Complete the fields as needed:

• Spec Section:
  Select from the drop-down or click Create new to add a new section.

• Sub Spec Section (optional):
  Enter a sub-section if applicable.

• Title:
  Provide a clear, descriptive title.

• Number:
  Enter a unique submittal number.
  See: Submittal Custom Numbering for more details.

• Description (optional):
  Add any relevant notes or context.

• Package (optional):
  Select or create a package.

• Type:
  Choose the appropriate submittal type.

• Responsible Contractor / Manager:
  Assign a responsible party (only available to managers).

• Priority:
  Set the priority level.

• Attachments (optional):
  Upload supporting documents.

• Planning Dates (optional):
  Add key dates for tracking.

• Lead Time (optional):
  Specify expected lead time.

Create another item

To quickly add multiple items, check Create another before clicking Create.

Understanding Submittal Numbering

ACC suggests the next available submittal number based on the following logic:

• Default Method:
  The next number is the last created number incremented by 1.

Important Notes:

• The "previous number" refers to the last submittal created in the project.
• Prefixes, suffixes, and leading zeros are preserved for consistency.
• Deleted drafts, manually edited, or cleared numbers are ignored in the calculation.
• You can manually set a number if it passes validation.