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User Guides
A collection of end-user guides
myInventory - User Guide
User Guide for the myInventory iOS Application used by UF departments and Asset Management to complete the annual inventory process.
myAssets - User Guide
User guide for the myAssets Property Management system.
PAR User Guide
myInventory PWA User Guide
A guide to the core functionality of the new myInventory application
STARS User Guides
ACC User Guides
Inaccessible Locations and Assets
Frontend Editing - All Users
Cost Management - General
Cost Management - Cost
User guides pertaining to contracts, purchase orders, pay applications, invoices, and expenses are all contained within this book.
Cost Management - Budget
Cost Management - Change Orders
Correspondence
RFI's
Submittals
This chapter is regarding how to submit, review, and respond to submittals.
Meetings
This page contains information about the "Meetings" module in the ACC Build tool.
Photos
Install myInventory
This article walks you through the steps to install the myInventory iOS App from myAssets. A myAssets user must login to access the download, but they are allowed to install myInventory on an iOS device for use by anyone with a UFID. System Requirements myIn...
Inventory an Item
Let's walk through scanning inventory in the myInventory iOS App. Inventory an Item Make sure to Sign in to myInventory and Update Assets and Buildings before you start scanning. Begin in the Scan tab. We'll start out by letting myInventory kn...
Sign In to myInventory
Most functionality in the myInventory iOS App requires the user to be logged in. Sign In In the Settings tab, tap on Login. Type your UFID to login and press Done in the top right corner.
Surplus an Item
myInventory includes the ability to create a Surplus Property Request quickly and easily while scanning inventory. Network Required - Unlike the core myInventory functionality, this module requires a cellular data or Wi-Fi connection. After you've invent...
Update Assets and Buildings
myInventory stores a copy of all UF buildings and assets so that inventory can be completed even without a cellular data or Wi-Fi connection. Occasionally, it can be helpful to update this information as we add more assets, new buildings, or room numbers chang...
Clear Scans in myInventory
At the start of each fiscal year (or even more often if you run into performance issues), clear your stored scans in myInventory to keep your app running smooth. In the Inventory tab, tap Clear to clear all scans from your device. Make sure you Upload fir...
UF Fonts
https://brandcenter.ufl.edu/typography/
Certify Property in an Inacessible Location
The inaccessible module in myAssets allows departments to meet inventory requirements for items in locations considered to be "inaccessible". This can include locations like highly secured research labs, data centers, etc. that would not normally be easy to ac...
Remove the Inacessible Designation from a Space
Sometimes, spaces that were previously inaccessible become accessible once more. These spaces can have their inaccessible designation updated in STARS by deleting the room from the department's Inaccessible Locations worklist. Once this action has been complet...
Creating a New Post (Classic Editor)
Guide for adding new POSTS to a site for News, Events, Updates, and other small content changes using Classic Editor Step 1 LOGGING INTO WORDPRESS: From the homepage of your site, add "/login" to the address bar in your browser and press ENTER Step 2 The...
Customizing Post Excerpts (Classic Editor)
Guide for adding custom excerpts for news stories using Classic Editor Step 1 From the WordPress dashboard - Add NEW POST and find the "Screen Options" button in the top-right Step 2 In the "Screen Options" dropdown, make sure "Excerpts" is checkedThis...
Document Upload and Linking
Guide for uploading a file to WordPress for inserting into a page or post. Step 1 1. Click on "Media" on the left-hand side of the edit window to upload your document and copy the URL after it is saved (see fig 2)2. With the URL copied to your clipboard, g...
File Management
Guide for general file management in the WordPress Media Library. Once logged into WordPress - Access the Media Library 1. Click on "Media" on the left menu 2. Clicking on "New Folder" will bring up the text field popup just below at 3 3. Enter new nam...
File Upload
Guide for uploading a file to WordPress for inserting into a page or post. Once logged into WordPress - Access the Media Library 1. Click on "Media" on the left menu 2. Make sure you have the appropriate folder selected for the file we are about to upload...
Link Update
Guide for updating a link to an existing document on a page or post. Once logged into WordPress - Navigate to the page you wish to update 1. Click on "Edit Page" in the top menu 2. Clicking once on the document link you wish to edit will bring up an editi...
Menu Edits
Guide for editing the top menu - specifically the ORANGE navbar 1. Once logged into WordPress - Access the "Menu" option under "Appearance" 2. Most sites using the UF theme are setup with 3 menus (named some variation of TOP, MAIN, and AUDIENCE menu) *M...
Redirections
After logging into WP, click Tools Redirections and follow these steps starting at image 2 - step #3 #3 - enter the URL you want to redirect FROM #4 - enter the URL you want the redirect to take the users TO #5 - click Add Redirect to save Redirects can be...
Understanding PAR Workflows and Security
PAR Role List PAR is secured through a combination of roles and associated Department IDs. Users can have one or more roles in the system, and one, or more Dept IDs. PAR_READ - Provides access to see the Position Action Requests module and view requests, but...
genius bar - remote aspect ratio
Adjust Remote Aspect Ratio Settings > System > Scale and Layout > **100%** Press Windows key Select Settings Click System Find Scale and layout Adjust to 100% Adjust the Genius Bar's monitor's aspect ratio / display scale to 100 percent, correcting i...
Creating a Purchase Request
- Select the Work order and phase materials should be applied to - On the phase choose Purchase Request from the left side panel. o You do not need to press Edit on the phase prior to selecting Purchase request. In fact, it’ll disappear when y...